OSHA is Considering Implementing a COVID-19 Emergency Temporary Standard by March 15, 2021; What does that Mean for You?

Introduction

            With every new Administration comes a new approach to regulating workplace safety. The unprecedented COVID-19 pandemic has put added pressure on the Biden Administration to urge action by the relevant agencies. The resultant action could create new standards for employers under OSHA as early as March 15, 2021 in the form of an emergency temporary standard (“ETS”). Here is what you need to know:

Executive Order

            On January 21, 2021, President Biden issued an Executive Order titled “Protecting Worker Health and Safety” (“the Order”).¹ The Order directed that the Occupational Safety and Health Administration (OSHA) “issue, within 2 weeks of the date of [the Order] . . . revised guidance to employers on workplace safety during the COVID-19 pandemic.” The Order further directed OSHA determine whether an emergency temporary standard (“ETS”) regarding COVID-19 workplace safety would be necessary, and if so, to issue such an ETS by March 15, 2021.

On January 29, 2021, the U.S. Department of Labor announced that OSHA issued stronger guidance relating to preventing COVID-19 exposure in the workplace.² The updated guidance included heightened recommendations, including that employers:

·       Conduct a hazard assessment;
·       Identify control measures to limit the spread of the virus;
·       Adopt policies for employee absences that don’t punish workers as a way to encourage potentially infected workers to remain home;
·       Ensure that coronavirus policies and procedures are communicated to both English and non-English speaking workers; and
·       Implement protections from retaliation for workers who raise coronavirus-related concerns. Id.

 Importantly, OSHA acknowledged that the new guidance is “not a standard or regulation, and it creates no new legal obligations.” Id. Regarding a binding rule, newly appointed Principal Deputy Assistant Secretary of Labor for OSHA, Jim Frederick, stated in a virtual news conference on January 29, 2021, that he was unsure whether OSHA would issue an ETS regarding COVID-19 exposure prevention, but that it’s “something [OSHA is] deliberating about and [will] be working on.”³

What is an ETS?

            Emergency Temporary Standards, ETS, are promulgated in accordance with Section 6 of the OSH Act (“the Act”). ETS allow OSHA to promulgate a rule without the usual notice, comment, and hearing requirements in narrow, emergency circumstances. 29 U.S.C. § 655(c). The Act provides that ETS can be issued, and take immediate effect upon publication in the Federal Register, if the Secretary of Labor determines:

(A) employees are exposed to grave danger from exposure to substances or agents determined to be toxic or physically harmful or from new hazards, and

(B) such emergency standard is necessary to protect employees from such danger.

Id. Once an ETS is issued, it remains effective until a rule is promulgated in accordance with standard procedure, for which proceedings the ETS will serve as the proposed rule. Id. The non-emergency, permanent rule must be promulgated within six (6) months of the publication of the ETS. Id.

            In addition to the federal OSHA standards, 28 out of 50 states have chosen to self-implement OSHA-approved “State Plans” relating to limiting the spread of COVID-19 in the workplace, which must be “at least as effective in providing safe and healthful employment . . . as the [federal OSHA] standards.” 29 U.S.C § 667(c)(2).⁴ Ordinarily, states that have elected to implement State Plans have six (6) months to adopt a permanent rule. In the instance of an ETS, however, states with State Plans have thirty (30) days from the effective date to adopt the emergency standard. 29 C.F.R. § 1953.5.

To Whom Would the ETS Apply?

            OSHA regulations apply to most private employers and their workers, and also some public sector employers.⁵ Businesses with fewer than ten (10) employees, and businesses that meet certain other enumerated qualifications for full or partial exemption from OSHA standards, may not be required to maintain injury and illness records and may be exempt from regular OSHA inspections.⁶ Certain organizations and employees are also fully exempt from OSHA standards.

            If your business is in a state that has adopted a “State Plan,” you may be subject to different qualifications and/or exemptions for regulation under that state’s OSH standards.

When and How Does an ETS Bind Employers?

            An ETS becomes effective immediately upon publication in the Federal Register. 29 U.S.C. § 655(c). In the event an employer cannot immediately comply with a new rule by the effective date, however, that employer may apply for a temporary or permanent variance. Id. § 655(d).⁷ Such a request, however, must also be accompanied by notice to employees regarding the request for a variance and an opportunity to participate in the hearing. Id. For states with State Plans, the employer should apply to the state OSH entity for any such request. As a note, OSHA has issued several industry-specific memoranda regarding discretion in enforcing new COVID-19 prevention regulations. Generally, “OSHA is providing enforcement flexibilities for specific provisions of certain standards and requirements . . . .”⁸        

Next Steps Regarding OSHA Workplace COVID-19 Requirements

            The January 21, 2021 Executive Order directed that OSHA decide by March 15, 2021, whether an ETS regarding updated COVID-19 prevention regulations is necessary. And if so, the Order directed that OSHA issue an ETS by that same date.

If OSHA does issue an ETS, the issuance will start the clock on formal rulemaking for a permanent rule, based upon the ETS, which must be issued within six (6) months. This expedited timeline will be difficult in light of the arduous formal rulemaking process, including such items as (1) notice of intent and request for information and interviews; (2) development of a proposed standard; (3) publication of the proposed standard; (4) analyzing submitted comments; (5) developing the final rule; and (5) publication of the final rule. 29 U.S.C. § 655(b).  While some of these steps will be completed as a matter of course upon the issuance of an ETS (i.e. the development and publication of the proposed standard), the public notice, comment, and hearing requirements ordinarily consume several months’ time.⁹

Employers should not anticipate a permanent rule earlier than six months, but they can at least reference the ETS (if issued) as an indication of the permanent measures they are required to implement with regard to COVID-19 workplace safety. Between now and March 15, 2021, employers should closely monitor OSHA communications and anticipate the need to move quickly to implement emergency measures.

Who Can Answer My Questions?

The Rudnicki Firm continues to monitor these developments and will be available employers for questions and guidance upon OSHA’s issuance of an Emergency Temporary Standard.

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¹ Executive Order on Protecting Worker Health and Safety, White House, January 21, 2021, https://www.whitehouse.gov/briefing-room/presidential-actions/2021/01/21/executive-order-protecting-worker-health-and-safety/.

² US Department of Labor issues stronger workplace guidance on coronavirus, OSHA National News Release, U.S. Dep’t Labor, January 29, 2021, https://www.osha.gov/news/newsreleases/national/01292021-0.

³ The ‘first step:’ OSHA updates COVID-19 guidelines as Biden administration focuses on worker safety, Safety & Health Magazine, February 21, 2021, https://www.safetyandhealthmagazine.com/articles/20798-the-first-step-osha-updates-covid-19-guidelines-as-biden-administration-focuses-on-worker-safety.

⁴ For a complete list of states opting to implement self-regulated “State Plans,” please see the list provided on the OSHA website. U.S. Dep’t of Labor, OSHA, State Plans, Frequently Asked Questions, “What is an OSHA-Approved State Plan?”, https://www.osha.gov/stateplans/faqs.

⁵ U.S. Dep’t of Labor, OSHA, Help for Employers, “Am I covered by OSHA?”, https://www.osha.gov/employers#:~:text=OSHA%20covers%20most%20private
%20sector,an%20OSHA%2Dapproved%20state%20program.

⁶ Id., Recordingkeeping, “OSHA’s Recordkeeping Rule,” https://www.osha.gov/recordkeeping/2014.

⁷ See also Id., Law and Regulations, “OSHA Standards Development,” https://www.osha.gov/laws-regs/standards-development.

⁸ Id., COVID-19, “Regulations,” https://www.osha.gov/coronavirus/standards.

⁹ Richard Fairfax, On Safety: An OSHA emergency temporary standard for COVID-19?, Safety & Health Magazine, February 1, 2021, https://www.safetyandhealthmagazine.com/articles/20797-an-osha-emergency-temporary-standard-for-covid-19-is-it-necessary (stating that formal rulemaking ordinarily takes between 53 months to 138 months).

ALERT: Senate Expected to Confirm Biden's Nomination for the Consumer Financial Protection Bureau Director.

I.                What’s changed with the CFPB?

Nothing yet—but on Tuesday, March 2nd the Senate Committee on Banking, Housing and Urban Affairs will hold hearings on Biden’s nomination for the Director of the Consumer Financial Protection Bureau (“CFPB”). The CFPB is a highly polarized agency—largely suppressed under the Trump administration, the agency is repositioning to flex its authority over certain lenders, servicers, and debt collectors again. Dave Uejio has been the acting Director since January 20, 2021 and will continue to serve in that role until Biden’s nomination is confirmed.

Biden has named Rohit Chopra, a Democrat who has served as the Federal Trade Commissioner since 2018, as his nominee. In his Commissioner role, Chopra focused on scrutinizing and closely monitoring “Big Tech” corporations to the extent they threaten privacy, national security, and fair competition. Biden’s nomination of Chopra is unsurprising, as Chopra has worked in the CFPB before.

Senator Elizabeth Warren initially organized the CFPB in response to the 2008 financial crisis. Warren hired Chopra as the Assistant Director, a position he held for five years. During his time at CFPB, Chopra spearheaded the agency’s protective efforts regarding student loans; he also served as a special advisor for the Department of Education. He worked to improve servicers’ treatment of student borrowers, and he helped develop tools to aid student borrows in making better decisions.

II.             What can we expect?

As an initial matter, it is expected that the Senate will confirm Chopra. The Director position is a five-year term, but as of June 2020, the President may remove the CFPB Director at will. Notably, when Congress first created the CFPB under the Dodd-Frank Act, the President’s ability to remove the agency’s Director was relatively limited. The President’s recently reinterpreted power over the Director’s employment may act as an additional source of influence on the policies and priorities of the CFPB, but it’s too soon to tell.

Companies should expect a return to a more active CFPB. Chopra is expected to take a view of the CFPB’s role and power more akin to that of Richard Cordray, the first CFPB director. We are likely to see the CFPB being more aggressive in wielding its significant rulemaking, supervision and enforcement authority.

Chopra is highly critical of private student loan servicers, and, consistent with the acting Director’s public statements, it is likely that Chopra will take immediate action to address borrowers injured by the pandemic. Given the pandemic’s impact on student borrowers specifically, servicers can expect a renewed, and likely strengthened, interest in restricting servicing practices and enforcing those restrictions.

Enforcement actions are also likely to increase under Chopra. In a statement to Congress, Chopra described the Trump-era CFPB’s debt collection enforcement as “tepid” signaling that his enforcement, in this and other areas, are likely to increase. Indeed, Chopra has commented that he intends to aggressively seek monetary relief when carrying out his enforcement duties.

It is further expected that Chopra’s history with both the CFPB and the FTC will result in greater cooperation between the agencies in enforcement actions. Specifically, Chopra hopes that improved cooperation will allow the FTC to benefit from the CFPB’s ability to obtain civil monetary penalties. Should the Supreme Court rule that the FTC cannot seek restitution via injunctive relief under Section 13(b) of the FTC Act, which appears to be likely, the FTC will have a strong incentive to cooperate with the CFPB moving forward.

III.           What actions should we take?

Companies that are subject to the CFPB’s authority should conduct internal reviews of policies, procedures, practices, and customer communications in order to proactively address any deficiencies or inconsistencies. For some companies, this process is likely already begun to address the CFPB debt collection rules that go into effect in November of this year. Companies should consider broadening the scope of that review in an effort to ensure compliance and avoid coming under the scrutiny of the CFPB under this new leadership.

Considering Biden’s current stance on student loan debt, servicers should be particularly vigilant. While Biden’s constitutional authority to forgive large amounts of federal student debt is unclear, he has indicated his resolve to lower federal student loan debt, whether by executive order or Congress.

Hilary Palazzolo Quoted in Intelligent Insurer Article

“We are already seeing individuals and companies sharing more information with third parties. The use of dash cams, telematics and electronic logging devices, for example, are already being used to provide additional analytics for insurers. Insurers are also starting to use data collected from others to price the risk.”

-Hilary Palazzolo quoted by Intelligent Insurer

Uber Debacle Illustrates Challenges of Insuring Gig Economy- By James River

James River has withdrawn its coverage of Uber because changes in its business model and regulatory changes in California in particular made the account unprofitable. But other insurers are stepping in – and technology may hold the key to making such business profitable for insurers long term.

On December 31, 2019, specialty insurer James River cancelled all of its policies issued to Raiser, an affiliate of Uber. The move was prompted by the company reporting a net loss of $25.2 million in the third quarter of 2019, which it attributed in large part to the lack of profitability on the Uber account.

James River insured Uber in 20 states, Puerto Rico and the District of Columbia. The policies sat in its commercial auto line of business within its excess and surplus lines. The move was even more noteworthy because they were not set to expire until the end of February 2020.

But the company’s move highlighted a bigger issue. Companies such as Uber are cutting edge in what they do, and their business model has disrupted entire industries. But a consequence of this is that the dynamics in their business and sector can also change very fast – and it can be tough for insurers to keep pace….(the full article can be found on the Intelligent Insurer website at the link below).

Attorney Spotlight: Q & A with Margaret J. Meier

Margaret “Margie” Meier joined The Rudnicki Firm as a Partner in November 2017. In the last two years, she has tackled over two hundred cases, most of them being in federal courts across the nation. Margie earned her J.D. at Drake University Law School, graduating with high honors. She’s admitted to practice in Iowa, Minnesota, Texas, and Oklahoma with Kansas pending. Her practice ranges from Consumer Litigation to Personal Injury cases. One could say the love of law runs through her blood since Margie’s father is an attorney and she always enjoyed hearing about his cases and going to his office as a young child, thus catapulting her goals to becoming an attorney. So who is Margaret other than a tenacious attorney?

Q: Where are you from?

A: Interstate 35 states -- 25 years in Iowa, 9 years in Minnesota, 3 years in Texas, 5 months in Kansas.

Q: Who is a hero in your life you really look up to?

A: I have no one set “hero.” It’s just not in my nature to idolize people. There are qualities that I admire in others, but I would not say I have a “hero” because I believe we’re all basically the same.  After all, we all put our socks on one at a time!

Q:  What would you have like to be if you didn’t go to school to be a lawyer?

A:   Hmmm, not sure. Too many to list!

Q: Do you have a go-to sound or song that you listen to when you need to just start working?

A: I have a whole playlist! 

Q: What’s your favorite thing about working at The Rudnicki Firm?

A: Working with smart, driven, strategic, supportive colleagues who do all they can to provide the best client service and results all while enjoying what they do!

Q: Do you have any siblings?

A: Yes, an older brother. 3 brothers-in-law and 3 sisters-in-law.

Q: Do you have a favorite sport/sport that you played?

A: I love sports! I’d have to say the favorite sports that I played were: (1) volleyball and (2) basketball.

Q: What’s your favorite TV show?

A: That’s a tough one! I can’t pick just one. So, I will say anything that involves mystery and detective work.

Q: What’s something people wouldn’t guess about you/ what people hardly know about you?

A: I’m a prankster!

With Margie’s cultivated taste in what motivates her and creative style in moving a case along The Rudnicki Firm is proud to have someone as ambitious as she is with the firm.

To read more about The Rudnicki Firm, visit our website here.

The Working Woman in Law

Since the beginning of time, women have traditionally been known as the caregiver, the child-bearer, and many more stereotypes representing the personification of what a woman “should” be. Fulfilling the role of house-wife, child-bearer, and other traditionally gendered jobs is good, challenging, and needed. The limits placed on what a woman should be (based on society’s perceptions of what she was capable of doing) is where the issue lies.

However, the American Civil War drastically changed the “role” of a woman and what the average “house-wife” was able to do. Women have since taken the roles of lead political figures, CEO’s of fortune companies and the like, paving a future that envisions women capable of more.

Take Arabella Mansfield for example. In 1869, four years after the Civil War ended, she was admitted to the Iowa Bar, making her the first female lawyer in the United States. During this time, an Iowa state law only allowed white males, 21 or older, to take the exam. At the age of 23, Arabella not only challenged the law and won, but also passed the exam with high scores. In the same year, Iowa became the first state to change its licensing law to allow women and minorities to be accepted into its bar. Other states followed and, just three years later in 1872, the first minority woman, Charlotte E. Ray, was the first Black American female lawyer in the United States admitted to the bar in the District of Colombia.

According to Britannica, Mansfield went on to become a university professor at Iowa Wesleyan, while also serving as an activist in the organization of the Iowa Woman Suffrage Society. The Rudnicki Firm celebrates and keeps the memory of women like Arabella Mansfield and Charlotte E. Ray alive for the simple lesson of not taking “no” for an answer.

Without the courage of Arabella and other monumental figures like Women’s Suffrage Leader Carrie Chapman Catt and Jeannette Pickering Rankin (the first woman elected to the U.S. House of Representatives), our 100% woman-owned and managed law firm would cease to exist.

Attorney Margaret Meier, a partner here at the Rudnicki Firm and Iowa native says this about Mansfield’s precedent. “I’ve always been proud to be from Iowa and fellow Iowan Arabella Mansfield pioneering her way into the law is just one of the reasons why. I admire her that she was unwilling to accept the status quo.”

Ms. Meier also serves as co-chair of the National Association of Women Lawyers Membership Committee, the same organization that honors the legacy of Mansfield through the Arabella Mansfield Award. This award recognizes women who illustrate the same dedication and grit that Arabella did in her lifetime.

“[Arabella] found a way,” says Meier, “through hard work, dedication, and perseverance to get what she wanted and also single-handedly paved the road for thousands of women lawyers who followed her, including me and the dynamic group of woman at The Rudnicki Firm who are pioneering our way as a women-owned, operated, and led firm.”

Today, there are more than 400,000 women attorneys who make up just over 1 in 3 (38 percent) of lawyers*. Arabella Mansfield is undoubtedly inspiring, not only for what she achieved but also for something that is personified by the female attorneys that work at The Rudnicki Firm today – grit.

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*Information from the United States Census Bureau as of May 08, 2018 https://www.census.gov/library/stories/2018/05/women-lawyers.html

The Rudnicki Firm Celebrates June Wins!

This summer’s heat doesn’t stop the Rudnicki Firm from steamrolling in with the wins. This month, The Rudnicki Firm’s “Brief This!” Lip-sync group, brought down the house and took home the prize for best Lip Sync performance during the Oklahoma Bar Foundation’s Rock the Foundation – Lip Sync Fundraiser! The event was hosted by the Oklahoma Bar Foundation for its Access for Justice Program, a program that helps individuals obtain pro bono and low-cost legal help when they otherwise couldn’t afford it.

“We were all excited to participate in this event because it was supporting a great cause. We had a great time preparing for the event and participating with our peers,” said Jennifer Warren, attorney at the Rudnicki Firm.

The event raised $26,094 for its first fundraiser debut and even though “Brief This!” experienced some technical difficulty in their final part of the performance, the ever-adaptable women of The Rudnicki Firm finished a cappella, further representing how Access to Justice will not let lower income or other disadvantages get in the way of providing legal services to all, no matter their situation.

Next up, The Rudnicki Firm's own Kristin Meloni was awarded the Oklahoma County Bar Associations Outstanding Young Lawyers Division Director Award at the 2019 OCBA Annual Awards Luncheon this month! Kristin has been a member of the Oklahoma County Bar Association YLD since 2016.

“I am so honored to have been selected for this prestigious award! I look forward to my continued involvement with the OCBA YLD,” said Kristin Meloni.

Last but not least, The Rudnicki Firm's Managing Partner Leah Rudnicki was honored as a 2019 Super Lawyer.

“I’m happy to be joining the ranks of such stellar lawyers like Mike E. Smith, Stan Ward and others,” said Leah Rudnicki.

Rudnicki Firm Partner Meredith Wolfe was also peer-nominated and selected for the 2019 Super Lawyers Rising Stars!

“I’m honored to be recognized by the legal community and appreciate being included among this list of outstanding lawyers,” said Meredith Wolfe.

Leah and Meredith are already considered super lawyers around the firm, and we are thrilled to see them receive this outside recognition. See the profiles of all of The Rudnicki Firm’s June winners at the following links: Meredith Wolfe 2019 Rising Star; Leah Rudnicki 2019 Super Lawyer; and Kristin Meloni Outstanding YLD Director.

Attorney Spotlight - Meredith W. Wolfe

Meredith Wolfe joined The Rudnicki Firm as a Partner in February 2018. She earned both her B.A. in History and, later, her J.D. from the University of Oklahoma and has been practicing law for nearly a decade. Meredith has worked closely with high profile governors and judges and most recently has become well-versed in consumer defense while a member of the team at The Rudnicki Firm that serves as national counsel for a collection agency. While in law school, Meredith earned the American Achievement Award for the highest grade in Contracts, the Paul K. Frost II Memorial Award, and the Best Brief Award from the ABA National Appellate Advocacy Team. Meredith also served as an Articles Editor on the American Indian Law Review and was named the best second year law student on that publication.

Who is Meredith, other than a rock star attorney? She is an Oklahoma native from Seminole who has five younger siblings. She is also a wife to her loving husband, Mike Wolfe and mother of fraternal twins, Georgia and James.

Meredith loves to read in her spare time, especially non-fiction and World War II history books. She is particularly interested in this time period because both of her grandfathers served in the navy during World War II. Meredith also enjoys learning more about the Great Depression era as that time period was such an important influence on the life of her hero – her grandmother, Paris. Paris grew up as one of six children during the worst economic downturn in modern history.

“My grandmother’s family mortgaged the family cow so that she could afford a train ticket to Philadelphia to get a job with the civil service. She was a very independent and strong woman. Education was very important to her, and she always regretted not being able to go to college,” says Wolfe.

With the emphasis of education ingrained in Meredith’s upbringing, she pursued a career in law because she knew it’d be a job that would be intellectually challenging but, at the same time, she’d be able to help others in the best way she could.

“I like that working [at The Rudnicki Firm] challenges me, and that I’m able to work closely with our clients” says Wolfe.

However, if Meredith didn’t go on to be lawyer she would have become a professional chef. Cooking is one of her passions and one of her favorite things to do outside of work. Currently, she enjoys watching “The Great American Baking Show” with her children.

In addition to cooking, Meredith loves to show her horses. She is the proud owner of two Morgan horses - Jubilee and Lucy. Meredith has also traveled to all 77 counties in the state of Oklahoma and studied abroad in Spain while in college.

With all the experience, merits, and awards Meredith has collected over her educational and legal career, the one addition she is most proud of on her resume is working at The Rudnicki Firm. Likewise, The Rudnicki Firm is honored to have her as part of the team.

The Rudnicki Firm Starts the New Year on Two Good “Feat”

The Rudnicki Firm Celebrates Sharon Thomas and is honored by U.S. News – Best Lawyers® 2019.

OKLAHOMA CITY, January 15, 2019 - The Rudnicki Firm is pleased to announce that the firm’s very own Appellate Counsel, Sharon Thomas, is recognized by The Best Lawyers in America ® 2019 for Oil & Gas and Energy Law. In addition, The Rudnicki Firm has received a second-tier ranking in Oklahoma City for Energy Law and Oil & Gas Law by U.S. News – Best Lawyers® for the Ninth Edition of “Best Law Firms”.

“I feel honored to be recognized by The Best Lawyers in America ® 2019.  I will do my best to merit this recognition,” said Sharon Thomas.

With nearly 40 years of practicing law, Sharon specializes in appellate litigation. She is also well-versed Oil & Gas Law and Environmental and Commercial Litigation. Sharon’s outstanding reputation as an attorney in Oklahoma is well-deserved as her practice has benefited both her clients and The Rudnicki Firm. The Rudnicki Firm, in turn, is honored to have the opportunity to have her on the team.

Receiving a second-tier ranking in Oklahoma City for Energy Law and Oil & Gas Law by U.S. News – Best Lawyers® for the Ninth Edition of “Best Law Firms”, is a significant honor for the firm, especially considering that this is the second year the firm has been in business. The Rudnicki Firm is very honored by this acknowledgment. However, building strong relationships with clients, while also keeping the client’s needs first, will always be the firm's end goal.

For more information about The Rudnicki Firm, visit www.rudnickifirm.com.